REPORT TO COUNCIL
SUBJECT
Title
Authorize Amending the Existing Contract with The Arcanum Group for the Infor Enterprise Asset Management Licensing and Maintenance and Support for the Water Pollution Control Plant and Related Actions Regarding Purchasing Additional Licenses and Renewing Existing Licenses and Maintenance and Support Services (F20-115)
Report
REPORT IN BRIEF
Approval is requested to amend the existing contract with The Arcanum Group of Denver, CO, increasing the contract amount from $633,961.00 to $667,206 for licensing and maintenance and support for the Enterprise Asset Management (EAM) System. Approval is also requested to delegate authority to the City Manager to renew the maintenance and support contract for five (5) additional one-year periods with an available Value Added Reseller (VAR) for this system, within budgeted funding.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
On March 28, 2017, City Council approved the implementation of the Infor Enterprise Asset Management (EAM) system in the amount of $365,047 (including the first year of licenses) and three additional years of licensing, maintenance and support in the amount of $268,914 for the Water Pollution Control Plant (WPCP) (RTC No. 16-1065) for a total four year agreement. The total cost of $633,961 was funded by Project 831670 - Asset Management Program in the Wastewater Management Capital Subfund. The current EAM system by Infor has met and i...
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