Legislative Public Meetings

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File #: 20-0496   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 6/9/2020
Title: Award a Contract to Tyler Technologies for the Permitting, Licensing, and Inspection System (F18-259)
Attachments: 1. Draft Licensed Software, Services and Maintenance Agreement

Award a Contract to Tyler Technologies for the Permitting, Licensing, and Inspection System (F18-259)

Approval is requested to award a five-year contract with a not-to-exceed amount of $2,538,745 to Tyler Technologies Inc. (Tyler) of Duluth, GA for the implementation services and Software-as-a-Service (SaaS) cloud licensing of the EnerGov cloud platform suite for EnerGov Business Management (EnerGov) for development services activities . The contract consists of implementation services in the amount of $1,101,740 and a five-year EnerGov licensing agreement in the amount of $1,431,005. Approval is also requested for a 10% contingency for implementation services in an amount of $110,174 and to delegate authority to the City Manager to renew the licensing agreement for four (4) additional one-year periods within budgeted amounts, provided pricing and services remain acceptable.

Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.

The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organization or administration activity that will not result in direct or indirect physical changes in the environment.

The permitting system currently used by the City is a custom-developed application that no longer supports standards for usability, scalability and integration with typical enterprise systems that will support the City's business needs. This has resulted in citywide efficiency and productiv...

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