REPORT TO COUNCIL
SUBJECT
Title
Modify a Blanket Purchase Order with ImageX for Printing Services (F20-152)
Report
REPORT IN BRIEF
Approval is requested to amend an existing blanket purchase order with ImageX of Pleasanton, CA, for printing services, increasing the not-to-exceed amount by $20,134.67 for a new not-to-exceed total amount of $118,134.67.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City has contracted with ImageX, under the City Manager's authority since 2018 for City print services as a result of a competitive Request for Quotations (RFQ-18-007), which included an initial annual award and two optional renewal years. ImageX has a broad range of services to support standard and promotional print projects, including business cards, quarterly utility billing inserts and banners and directional information for events such as the State of the City or Hands on the Arts. During the term of the blanket purchase order, the contract amount increased from an initial amount of $60,000 to its current limit of $98,000 under the City Manager's award authority. The increase in print jobs produced by ImageX were due to their unique ability to deliver high quality services within a quick turnaround time, and based on an increased quantity of City mailings that were printed and mailed, with postage added, through their office that are typically metered within the Print Shop. To pay outstanding invoices from the blanket purchase order that expired on March...
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