Legislative Public Meetings

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File #: 20-0507   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 6/30/2020
Title: Award a Three (3) Year Contract to Econolite Systems, Inc. for Traffic Signal Preventative Maintenance and Repair Services (F19-227)
Attachments: 1. Draft Services Agreemnent
REPORT TO COUNCIL

SUBJECT
Title
Award a Three (3) Year Contract to Econolite Systems, Inc. for Traffic Signal Preventative Maintenance and Repair Services (F19-227)

Report
REPORT IN BRIEF
Approval is requested to award a three (3) year contract, in an amount not-to-exceed $4,363,707 to Econolite Systems, Inc. of Anaheim to provide traffic signal preventative maintenance and repair services. Approval is also requested to authorize the City Manager to modify and renew the contract for one (1) additional two-year period, within budgeted amounts and provided pricing and services remain acceptable.

EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

BACKGROUND AND DISCUSSION
The City of Sunnyvale's Traffic Signal Preventive Maintenance and Repair Program involves ongoing, regular, and emergency field preventive maintenance and repair of traffic signals and other related traffic control equipment. The work is performed by a licensed contractor with properly trained, experienced, and qualified personnel. The City currently operates and maintains 133 traffic signals, 18 in-roadway warning light systems (IRWL), 2 rectangular rapid flashing beacons (RRFB), 66 speed feedback signs, 4 changeable message signs (CMS), and 5 flashing beacon systems.

Current service levels require quarterly pr...

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