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File #: 20-0513   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 6/30/2020
Title: Modify a Blanket Purchase Order with Dell Marketing L.P. for Computer Hardware (F20-162)
Attachments: 1. Draft Change Order to Blanket Purchase Order
REPORT TO COUNCIL

SUBJECT
Title
Modify a Blanket Purchase Order with Dell Marketing L.P. for Computer Hardware (F20-162)

Report
REPORT IN BRIEF
Approval is requested to amend an existing blanket purchase order with Dell Marketing L.P. of Round Rock, TX, for computer hardware, increasing the not-to-exceed amount by $713,000 for a new not-to-exceed total amount of $1,163,000. Approval is also requested to delegate authority to the City Manager to increase not-to-exceed amounts for the existing blanket purchase order as well as an additional one-year renewal period, both subject to available budgeted funding, provided services and pricing remain acceptable.

EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for contracts exceeding $100,000 in any one transaction.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment.

BACKGROUND AND DISCUSSION
In May 2016, Council authorized the issuance of a blanket purchase order to Dell Marketing (RTC No. 16-0449) for ongoing, scheduled replacement of computer equipment using the Western States Contracting Alliance - National Association of State Procurement Officials (WSCA/NASPO) cooperative procurement agreement to take advantage of large volume discounts and reduce the procurement cycle time. Council approval included an initial 19-month blanket purchase order in the amount of $450,000 with successive annual renewals not-to-exceed budgeted amounts, subject to participation in in WSCA/NASPO cooperative procurement process.

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