REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 4 to Appropriate $121,361 to a New Project, FY20/21 DPS Crime Reporting and IA/Use of Force Tracking Software and Authorize the City Manager to Approve an Amendment to the Existing Contract with Tritech Software to Update Crime Data Reporting Capability
Report
BACKGROUND
The Department of Public Safety (DPS) is requesting funding for a new project that will facilitate the acquisition of two new software solutions that are time-sensitive and require implementation in FY2020/21.
1. NIBRS Software
The FBI's Criminal Justice Information Services (CJIS) Advisory Policy Board passed a recommendation, which was subsequently approved by the FBI Director in February 2016, to transition all local, state, and tribal law enforcement agencies from the Summary Reporting System (SRS) to the National Incident Based Reporting System (NIBRS) by January 1, 2021. The transition to NIBRS is a top priority because its implementation will improve the nation's crime statistics for reliability, accuracy, accessibility, and timeliness.
Any crime data collected after December 31, 2020 must be in the NIBRS format in order to be uploaded into the FBI Uniform Crime Reporting (UCR) system. In California, crime data is reported monthly to the state Department of Justice (DOJ) in a flat file that is then transmitted to the FBI. The California DOJ is in the process of updating their data format and obtaining FBI NIBRS Certification. In order for DPS to implement the NIBRS reporting capability on the effective date of January 1, 2021, the current Records Management System (RMS) system must be updated.
Central Square/Tritech Software Systems, the vendor for the department's current RMS, has provided an amendment (Attachment 1) to the existing contract that will allow DPS to upgrade the existing system to include NIBRS reporting capability. Due to the proprietary nature of the RMS, Tritech Software is the only compatible solution...
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