REPORT TO COUNCIL
SUBJECT
Title
Modify a Blanket Purchase Order with Sunnyvale Ford for Automotive Parts and Supplies (F20-173)
Report
REPORT IN BRIEF
Approval is requested to amend an existing blanket purchase order with Sunnyvale Ford for automotive parts and supplies, increasing the not-to-exceed amount by $10,000 for a new not-to-exceed total amount of $105,000.
EXISTING POLICY
Section 2.08.070(b)(3) authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitations of bids or proposals would be impractical, unavailing or impossible.
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City contracted with Sunnyvale Ford to provide offsite local repair services and be a distributor of parts for the Department of Public Works Fleet Services operations. Sunnyvale Ford provides factory specialized repair and warranty maintenance and offers effective and efficient services for the Department of Public Safety Patrol units and various Ford vehicles within the fleet inventory.
Over the past year, Fleet Services averaged $8,750 in monthly expenses due to necessary and unanticipated repairs and parts of Ford vehicles. This resulted in the initial contract amount of $95,000 being exceeded by $10,000. To pay outstanding invoices from the blanket purchase order that expired on March 17, an increase in the amount of $10,000 is required. The City's new financial management system will have...
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