Legislative Public Meetings

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File #: 20-0598   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 10/13/2020
Title: Authorize the Issuance of Blanket Purchase Orders with Graniterock and West Coast Sand & Gravel for Aggregate Base Materials for the Departments of Public Works and Environmental Services (F20-134)
Attachments: 1. Bid Summary, 2. Draft Purchase Order - Graniterock, 3. Draft Purchase Order - West Coast Sand & Gravel
REPORT TO COUNCIL

SUBJECT
Title
Authorize the Issuance of Blanket Purchase Orders with Graniterock and West Coast Sand & Gravel for Aggregate Base Materials for the Departments of Public Works and Environmental Services (F20-134)

Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of two blanket purchase orders in an amount not to exceed $425,000 with Graniterock of Redwood City and in an amount not to exceed $158,000 with West Coast Sand & Gravel of Sacramento for the purchase of aggregate base materials for the Departments of Public Works and Environmental Services for a one-year period. Approval is also requested to authorize the City Manager to modify and renew the purchase orders for two additional one-year periods subject to available budget, if pricing and service remain acceptable to the City.

EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.

ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), minor alteration of existing facilities, mechanical equipment, highways and streets involving negligible or no expansion of use beyond that which presently exists

BACKGROUND AND DISCUSSION
Aggregate base materials are used by Public Works operations and Environmental Services water and sewer operations to perform regular repair work on City streets and parking lots to fill potholes and repair asphalt as required. Upon completion of repairs, aggregate base rock and cold mix are used to backfill excavated area and compacted to ensure the ongoing integrity of the City streets and parking lots.

The Invitation for Bids was posted on the City's DemandStar public procurement network in April. It was directly provided to known aggregate materials suppliers in the Bay Area. Sealed bids were publicly opened on ...

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