REPORT TO COUNCIL
SUBJECT
Title
Appoint Councilmembers to Intergovernmental Assignments; Ratify Appointments of Councilmembers made by Outside Agencies; Take Action to Modify, Create, or Terminate Council Subcommittees
Report
BACKGROUND
On December 8, 2020, the City Council held a Study Session to review their intergovernmental (IGR) assignments and stated their interest to continue, withdraw, or make available to other councilmembers for 2021. Councilmembers also expressed interest in serving on other assignments.
Council clarified that their indication to “drop” on their respective review form is to provide an opportunity for other councilmembers to be appointed should they be interested in the assignment.
The purpose of this report is for Council to review and possibly ratify Councilmember appointments as presented. Appointees represent the City’s interests and influence policies and regulations of other agencies. With a few minor exceptions, all Council appointments are made annually in January; at this time, Council also considers ratifying appointments made by outside agencies.
EXISTING POLICY
Council Policy 7.4.12, Council Appointments to Intergovernmental Agencies
Council Policy 7.4.13, Council Subcommittees and Council- or Mayor- Created Advisory Task Forces
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378 (b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
DISCUSSION
When making IGR appointments, Council considers the City’s overall intergovernmental priorities as well as the particular interests and backgrounds of individual Councilmembers. The 2021 IGR Appointments for Consideration (Attachment 1) lists for reference the names of all interested parties and number of appointments available. The 2021 Council IGR Review Forms (Attachment 2) expresses the interest of Councilmembers to continue in their existing assignments (keep) and withdraw or make available (drop) assignments for other interested councilmembers.
Appointments made by the Mayor are provided for information only; the Mayor will make his appointments after the January 5 meeting.
As part of this report, the Mayor announces the dissolution of the Civic Center Core Team. With construction beginning on the Civic Center, the subcommittee has completed its scope of work and is no longer necessary.
FISCAL IMPACT
There is no fiscal impact associated with this report.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, Sunnyvale Public Library and Department of Public Safety. In addition, the agenda and report are available at the Office of the City Clerk and on the City's website.
ALTERNATIVES
1. Ratify Community Member Appointments
2. Reaffirm Board and Commission Liaison Assignments
3. Take Action to Modify, Create, or Terminate Council Subcommittees
4. Appoint Councilmembers to Remaining Council Subcommittees and Standing Committees
5. Appoint Councilmembers to serve on External IGR Agencies
6. Ratify Appointments Made by Outside Agencies including Pre-ratification of appointments that are still pending
7. Other action as directed by Council
STAFF RECOMMENDATION
Recommendation
Alternatives 1 through 6: 1) Ratify Community Member Appointments; 2) Reaffirm Board and Commission Liaison Assignments; 3) Take Action to Modify, Create, or Terminate Council Subcommittees; 4) Appoint Councilmembers to Remaining Council Subcommittees and Standing Committees; 5) Appoint Councilmembers to serve on External IGR Agencies; 6) Ratify Appointments Made by Outside Agencies including Pre-ratification of appointments that are still pending.
Staff
Prepared by: Jennifer Nuñez, Executive Assistant
Reviewed by: Teri Silva, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. 2021 IGR Appointments for Consideration
2. 2021 Council IGR Review Forms