REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to Innovative Interfaces, Inc. for Maintenance, Support and Hosting of Integrated Library System (ILS) Software and Add-on Modules (F21-055)
Report
REPORT IN BRIEF
Approval is requested to award a multi-year contract to Innovative Interfaces, Inc. of Chicago, IL, for maintenance, support and hosting services of Integrated Library System (ILS) Software in a not-to-exceed contract amount of $476,625.27. Approval is also requested to authorize the City Manager to amend this Contract to procure additional modules and services, and to renew the Contract for up to an additional five (5) years, subject to available budget and if pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
Further, Section 2.08.070(b)(3) authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitation of bids or proposals would be impractical, unavailing or impossible.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Sunnyvale Public Library has used Sierra (Innovative Interfaces' system) as the ILS since 2015. The ILS provides core circulation functionality to the library - maintaining the catalog of materials, database of patrons and current status of loaned materials. Additional functionality is provided by additional modules such as 'Link+' which manages inter-library loan program and 'Content Caf?' which provides a license for supplemental inform...
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