REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to Ray’s Electric Inc. for Mary Avenue at Evelyn Avenue Caltrain Crossing and Traffic Signal Improvements and Finding of California Environmental Quality Act (CEQA) Categorical Exemption (PW21-39)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $537,648.00 to Ray’s Electric Inc. of Oakland;
- Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c);
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve a 10% Contingency in the amount of $53,765.
Report
BASIS FOR RECOMMENDATION
The construction project (Project No. TR-19-03) was advertised on DemandStar on June 25. Twenty-nine (29) contractors requested bid documents and sealed bids were opened on July 14 with six (6) responsive bids received. Ray’s Electric Inc. submitted the lowest responsive and responsible bid in the amount of $537,648.00 (Attachment 1 - Bid Summary).
ENVIRONMENTAL REVIEW
The project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) as it involves the minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trials and similar facilities involving negligible or no expansion of existing for former use.
FISCAL IMPACT
Budgeted funds are available in Capital Project 833890 - Mary Avenue & Evelyn Avenue Caltrain Grade Crossing and Traffic Signal Improvements. A project budget financial summary is included as Attachment 3.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, Sunnyvale Public Library and Department of Public Safety. In addition, the agenda and report are available at the Office of the City Clerk and on the City's website.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft Construction Contract
3. Budget 833890 - Mary Avenue & Evelyn Avenue Caltrain Grade Crossing and Traffic Signal Improvements