REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to Kimley Horn & Associates, Inc., for Safe Routes to School Improvements on Maude and Sunnyvale Avenues (F21-109)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a Consultant Services Agreement in the amount not-to-exceed $357,885.39 in substantially the same form as Attachment 1 to the report to Kimley Horn & Associates, Inc.;
- Approve a 10% contingency in the amount of $35,789; and
- Authorize the City Manager to execute the contract when all necessary conditions have been met.
Report
BASIS FOR RECOMMENDATION
A Request for Proposals (RFP) was posted on DemandStar on March 29 and distributed to multiple California firms. Three (3) proposals were received on April 21. Kimley Horn & Associates, Inc. was selected as the highest-rated proposer. A detailed scope of work is included in Attachment 1 and a list of locations is included in Attachment 3.
Consultant services provided for this project will include design of construction documents and associated construction support for the following project scope: installation of new on-street bicycle lanes on Sunnyvale Avenue between Maude and Hendy Avenues and removal of pork chop islands and new curb extensions (“bulb-outs”) at Maude/Mathilda. Maude/Borregas will also be evaluated for feasibility of removal of the pork chop island and installation of a curb extension, but it will be challenging due to location of existing power pole and overhead utilities which necessitates adding multiple poles in order to replace the one pole on the corner and coordination with Pacific Gas and Electric staff to determine if the removal is possible. If not feasible at this time, this portion of the project will be removed.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
Funding for this project is available in Capital Project 833850 - Sunnyvale Safe Routes to School Improvements. A project financial summary is included as Attachment 2.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, Sunnyvale Public Library and Department of Public Safety. In addition, the agenda and report are available at the Office of the City Clerk and on the City's website.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft Consultant Services Agreement
2. Budget Summary Sheet - Project 833850 - Sunnyvale Safe Routes to School Improvements
3. List of Locations