Legislative Public Meetings

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File #: 21-0902   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 11/9/2021
Title: Authorize the Issuance of a Contract Purchase Agreement to Reed & Graham, Inc. for Asphaltic Materials and Pavement Reinforcement Fabric (F22-030)
REPORT TO COUNCIL

SUBJECT
Title
Authorize the Issuance of a Contract Purchase Agreement to Reed & Graham, Inc. for Asphaltic Materials and Pavement Reinforcement Fabric (F22-030)

Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a contract purchase agreement to Reed & Graham, Inc. of San Jose in an amount not to exceed $1,300,000 for asphaltic materials and pavement reinforcement fabric. Approval is also requested to authorize the City Manager to amend the not to exceed amount, subject to available budget and if pricing and service remain acceptable to the City.

EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.

Further, Section 2.08.070(b)(3) authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitation of bids or proposals would be impractical, unavailing, or impossible.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

BACKGROUND AND DISCUSSION
The Public Works Department uses asphaltic materials for routine maintenance and capital improvement projects on City streets and parking areas. To complete these projects, staff requires emulsion oils, asphaltic concrete, pavement reinforcement fabric, and various filler/sealer materials. Additionally, Public Works supports the Environmental Services Department by performing pavement repairs related to underground utility repairs that distort surface pavement. These materials are essential to Public Works' operations. Every three to four years, staff solicits bids from ven...

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