REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Contract Purchase Agreement with Dell Marketing L.P. for Computer Equipment (F22-039)
Report
REPORT IN BRIEF
Approval is requested to issue a contract purchase agreement to Dell Marketing L.P. of Round Rock, TX, through December 31, 2022 in the not to exceed amount of $800,000 for ongoing, scheduled replacements of computers, monitors, servers and associated equipment. Approval is also requested to authorize the City Manager to renew the agreement for four additional one-year periods, not-to-exceed annual budgeted amounts and, subject to the continuation of the NASPO ValuePoint Agreement.
Staff recommends the approval of the purchase agreement using a cooperative procurement agreement with Dell NASPO ValuePoint MNWNC-108 | Dell Technologies US to take advantage of large volume discounts and reduce the procurement cycle time.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
Further, Section 2.08.220(a) of the Sunnyvale Municipal Code, authorizes the Purchasing Officer to direct the City's participation with one or more governmental, public or quasi-public agencies in a cooperative agreement for the procurement of goods and/or services, provided that at least one of the agencies has solicited bids.
ENVIRONMENTAL REVIEW
The action being considers does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City standardized its computer hardware manufacturer selection about 15 years ago. However, in 2012 the City selected another manufacturer via a competitive process that r...
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