REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to All City Management Services Inc. for Crossing Guard Services (F21-150) and Approve Budget Modification No. 10 in the Amount of $92,375
Report
BACKGROUND AND DISCUSSION
In December 2015, staff identified programmatic issues with the City's Crossing Guard Program (RTC No. 15-1083). Council directed staff to provide a recommendation for alternative methods of service delivery, including contracting out professional services to provide and administer the Crossing Guard Program.
After completion of an RFP process in 2016, the City awarded a contract to All City Management Services Inc. (ACMS) to provide temporary staffing for Crossing Guard services for five years (RTC No. 16-0750), which expires on December 31, 2021.
On June 23, 2021, a Request for Information was solicited to determine if there were other service providers that had the capacity and experience to provide Crossing Guard Services in Sunnyvale. Eighteen (18) potential contractors were notified, and the City received two (2) responses. ACMS was the only vendor that demonstrated the capacity and experience to continue providing these services. The scope of services is provided in Attachment 1.
Since the initial contract was issued in April 2016, the number of sites requiring crossing guards has increased. In July 2017, funds were added to the contract to include summer school programs (RTC No. 17-0646). In January 2020, budgeted funds were increased to accommodate the addition of two intersections (El Camino Real/Henderson and El Camino Real/Poplar) (RTC No. 20-0158). Currently, 40 sites are staffed, with some sites requiring two crossing guards due to their location at a busy/large intersection. With 180 regular school days and summer school programs, the estimated number of staffing hours is 19,262 per year.
On March 19, 2021, ACMS notified the City of an hourly rate increase pursuant to the terms of their contract. The rate increase was based...
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