Legislative Public Meetings

File #: 23-0128   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 1/24/2023
Title: Award of Contract to Solitude Lake Management LLC. DBA Aquatic Environments for On-Call Maintenance of Vegetation for the Water Pollution Control Plant Ponds (F23-09)
Attachments: 1. Bid Summary, 2. Draft General Services Agreement, 3. Budget - Project: 831730 - WPCP Oxidation Pond Levee Rehabilitation

REPORT TO COUNCIL

SUBJECT

Title

Award of Contract to Solitude Lake Management LLC. DBA Aquatic Environments for On-Call Maintenance of Vegetation for the Water Pollution Control Plant Ponds (F23-09)

 

Report

STAFF RECOMMENDATION

Recommendation

-                     Award a contract in substantially the same form as Attachment 2 to the report in an amount not to exceed $419,916 to Solitude Lake Management LLC., dba Aquatic Environments, of Benicia;

-                     Authorize the City Manager to execute the contract when all necessary conditions have been met; and

-                     Approve a 10% contingency in the amount of $41,991.

 

 

Report

BACKGROUND AND DISCUSSION

There are approximately seven miles of unpaved levee access roads around the Plant’s Oxidation Ponds and recirculation channels.  The access roads have become overgrown with emergent vegetation which drifts into the ponds and channels, clogging integral pumping equipment and compromising the treatment process.  Vegetation has also encroached on the levee crown, restricting staff access to certain areas. The City estimates that an initial four acres of vegetation will need to be physically removed to prepare additional areas for the ongoing monthly herbicide treatment events. This contract will include both vegetation removal efforts, removal of floating vegetation and monthly herbicide treatments to keep emergent growth from returning.

 

On-Call Maintenance of Vegetation for the Water Pollution Control Plant Ponds was advertised on DemandStar on October 12, 2022. Fifteen (15) contractors requested bid documents. Sealed bids were opened on November 9, 2022, with two (2) responsive bids received. Solitude Lake Management LLC, dba Aquatic Environments submitted the lowest responsive and responsible bid in the amount of $419,916 (Attachment 1 - Bid Summary).

 

ENVIRONMENTAL REVIEW

This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d), for the maintenance and repair of existing public facilities involving negligible or no expansion of an existing use.

 

FISCAL IMPACT

Funds are budgeted and available in Project 831730 - WPCP Oxidation Pond Levee Rehabilitation. The project budget financial summary is included as Attachment 3 to this report.

 

PUBLIC CONTACT

Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Public Library, Senior Center, Community Center and in the Department of Public Safety Lobby. In addition, the agenda and report are available at the Sunnyvale Public Library, Office of the City Clerk, and on the City's website.

 

Staff

Prepared by:                      Gregory S. Card, Purchasing Officer

Reviewed by:                      Tim Kirby, Director of Finance
Reviewed by:
                     Jaqui Guzmán, Deputy City Manager

Approved by:                      Kent Steffens, City Manager

 

ATTACHMENTS 

 

1.                      Bid Summary

2.                       Draft Services Agreement

3.                       Budget 831730 - WPCP Oxidation Pond Levee Rehabilitation