REPORT TO COUNCIL
SUBJECT
Title
Award of Consultant Services Agreement to MNS Engineers, Inc. for the Rehabilitation of the City’s Sanitary Sewer Collection System (F23-037)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a Consultant Services Agreement in substantially the same form as Attachment 1 to the report in an amount not-to-exceed $619,304, to MNS Engineers, Inc. of San Jose for design and construction support services for the City’s sanitary sewer collection system rehabilitation project;
- Approve a 10% a contingency in the amount of $61,930; and
- Authorize the City Manager to execute the contract when all necessary conditions have been met.
BASIS FOR RECOMMENDATION
A request for proposals (RFP) was advertised on DemandStar on October 19, 2022 and distributed to multiple California firms. Five (5) proposals were received on November 16, 2022. MNS Engineers, Inc. was selected as the highest-ranked proposer. A detailed scope of work is included in Attachment 1.
ENVIRONMENTAL REVIEW
During the design of the project, staff will determine the appropriate level of environmental review and will present the appropriate California Environmental Quality Act (CEQA) analysis and findings at time of construction award. Staff anticipates that the project will be exempt from CEQA pursuant to CEQA Guidelines 15302(c), replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity."
FISCAL IMPACT
Funding for this contract is available in Project 825331 - Replacement / Repair / Rehabilitation of Sanitary Sewer System. A project budget financial summary is included as Attachment 2 to this report. If the Council later decides to move forward with the award of the construction contract, then funding is also available in Project 825331.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Public Library, Senior Center, Community Center and in the Department of Public Safety Lobby. In addition, the agenda and report are available at the Sunnyvale Public Library, Office of the City Clerk, and on the City's website.
Staff
Prepared by: Gregory S Card, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Draft Consultant Services Agreement
2. Budget Summary Sheet - 825331 - Replacement / Repair / Rehabilitation of Sanitary Sewer System