REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Agreement to Reed & Graham, Inc. for Asphaltic Materials and Pavement Reinforcement Fabric (F23-065)
Report
REPORT IN BRIEF
Approval is requested to issue a purchase agreement to Reed & Graham, Inc. of San Jose, in an amount not-to-exceed $1,535,000 for asphaltic materials and pavement reinforcement fabric. Approval is also requested to authorize the City Manager to renew the contract for up to four additional one-year periods and amend the not-to-exceed amount, subject to available funding and if pricing and services remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Department of Public Works uses asphaltic materials for routine maintenance and capital improvement projects on City streets and parking areas. In addition, Public Works supports the Environmental Services Department by performing pavement repairs related to underground utility repairs that disturb surface pavement. These essential projects require emulsion oils, asphaltic concrete, pavement reinforcement fabric, and various filler/sealer materials.
An Invitation for Bids (IFB) was initially advertised for competitive bidding on October 3, 2022. However, the sole responsive bid received from Granite Construction did not offer all bid items specified in the IFB (RTC No. 22-1082) and was rejected.
An Invitation for Bids (IFB) was re-advertised for competitive bid...
Click here for full text