REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to Graham Contractors for Annual Slurry Seal 2023 and Make a Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301 (c) (PW23-02)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $1,269,106.75 to Graham Contractors;
- Approve a 10% construction contingency in the amount of $126,911;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c).
Report
BASIS FOR RECOMMENDATION
The Annual Slurry Seal 2023 Project (Project No. ST-23-02) consists of the installation of slurry seal on various streets throughout the City. Slurry seal is a maintenance treatment that extends the life of a road surface. The street segments for the Project are listed in Attachment 3 to this report. The Project was advertised on DemandStar on February 10, 2023. Eleven (11) contractors requested bid documents. Sealed bids were opened on March 8, 2023 with five (5) responsive bids received. Graham Contractors submitted the lowest responsive and responsible bid in the amount of $1,269,106.75 (Attachment 1, Bid Summary).
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), for the repair, maintenance, or minor alteration of existing facilities, including highways, streets and similar facilities, involving negligible or no expansion of existing or former use.
FISCAL IMPACT
Budgeted funding is available in Project 828030 - Annual Slurry Seal of City Streets. The project budget financial summary is included as Attachment 4 to this report.
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official-notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: Gregory S. Card, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Jaqui Guzmán, Deputy City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Street Segments List
4. Budget 828030 - Annual Slurry Seal 2023