REPORT TO COUNCIL
SUBJECT
Title
Amend an Existing Contract in the Amount to $419,916 with Solitude Lake Management LLC, DBA Aquatic Environments for On-Call Maintenance of Vegetation for the Water Pollution Control Plant Ponds (F23-09) for a New Not-to-Exceed amount of $839,832
Report
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $250,000 in any one transaction.
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d), for the maintenance and repair of existing public facilities involving negligible or no expansion of an existing use.
BACKGROUND AND DISCUSSION
There are approximately seven (7) miles of unpaved levee access roads around the Water Pollution Control Plant's oxidation ponds and recirculation channels. The access roads have become overgrown with emergent vegetation which drifts into the ponds and channels. This clogs integral pumping equipment and compromises the treatment process. Vegetation has also encroached on the levee crown, restricting staff access to certain areas. Staff estimates that an initial four (4) acres of vegetation will need to be physically removed to prepare additional areas for the ongoing monthly herbicide treatment events.
This contract will include both vegetation removal efforts, removal of floating vegetation and monthly herbicide treatments to keep emergent growth from returning.
On-Call Maintenance of Vegetation for the Water Pollution Control Plant (WPCP) Ponds was advertised on DemandStar on October 12, 2022. Fifteen (15) contractors requested bid documents. Sealed bids were opened on November 9, 2022, with two (2) responsive bids received. Solitude Lake Management LLC, dba Aquatic Environments submitted the lowest responsive and responsible bid in the amount of $419,916 (Attachment 1 - Bid Summary).
A Servic...
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