REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to St. Francis Electric, LLC in the Amount of $300,827.26 to Provide and Install Vehicle and Pedestrian-LED Traffic Signal Light Modules and Finding of California Environmental Quality Act (CEQA) Exemption Pursuant to CEQA Guidelines Section 15301 (F24-012)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $300,827.26 to St. Francis Electric, LLC of San Leandro;
- Approve a 10% construction contingency in the amount of $30,082;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301.
Report
BASIS FOR RECOMMENDATION
The Provide and Install Vehicle and Pedestrian-LED Traffic Signal Light Modules project (F24-02) provides for the replacement of red, yellow, and green vehicular and pedestrian LED arrays as they approach the end of their useful life. The project was advertised on DemandStar on November 16, 2023. Twenty-seven (27) contractors requested bid documents. Sealed bids were opened on December 13, 2023, with seven (7) responsive bids received. St. Francis Electric, LLC submitted the lowest responsive and responsible bid in the amount of $300,827.26 (Attachment 1 - Bid Summary).
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) which applies to the operation, repair, maintenance, or minor alteration of existing streets, sidewalks and pedestrian trails and similar facilities, involving negligible or no expansion of existing or former use.
FISCAL IMPACT
Budgeted funds are available in Project 820200 - Traffic Signal Light Emitting Diode (LED) Array Replacement (Attachment 3 to the report).
PUBLIC CONTACT
Public contact was made by posting the Council meeting agenda on the City's official notice bulletin board at City Hall, at the Sunnyvale Public Library and in the Department of Public Safety Lobby. In addition, the agenda and this report are available at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue (during normal business hours), and on the City's website.
Staff
Prepared by: David Battaglia, Purchasing Officer
Reviewed by: Tim Kirby, Director of Finance
Reviewed by: Chip Taylor, Director of Public Works
Reviewed by: Sarah Johnson-Rios, Assistant City Manager
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft Maintenance and Repair Contract
3. Project 820200 - Traffic Signal Light Emitting Diode (LED) Array Replacement Budget Summary Sheet