REPORT TO COUNCIL
SUBJECT
Title
Reject All Proposals Received for the Smart Station Municipal Solid Waste and Source Separated Recyclables Integrated Processing System (NextGen) (F23-133)
Report
REPORT IN BRIEF
Approval is requested to reject all proposals received in response to a Request for Proposal for F23-133 Smart Station Municipal Solid Waste and Source Separated Recyclables Integrated Processing System (NextGen) Project.
The City received two proposals, one of which was deemed non-responsive because it was late. After extensive evaluation of the project specifications and budgetary constraints, staff has determined that the single proposal did not sufficiently represent the best value for the city.
EXISTING POLICY
Pursuant to SMC Section 2.08.110(c), formal competitive bids or proposals received after the deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes.
Pursuant to SMC Section 2.08.140(b) of the Sunnyvale Municipal Code, the City Council may reject bids or proposals received in response to formal competitive bid solicitations. This Code section also provides that if all bids are rejected, the City has the discretion to re-advertise.
ENVIRONMENTAL REVIEW
The rejection of all bids is not subject to the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15061(b)(4) as CEQA does not apply where the project is rejected or disapproved.
BACKGROUND AND DISCUSSION
The Next Gen project upgrades the city-owned Sunnyvale Materials Recovery and Transfer Station (SMaRT Station(r)) with new sorting and recycling equipment. This facility has been in operation for 30 years with periodic updates to specific equipment occurring throughout that period. At the present time, the facility serves Sunnyvale and Mountain View under a Memorandum of Understanding (MOU) that expires in 2036. The retrofit project will replace aging equipment, embrace i...
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