City of Sunnyvale  
Meeting Minutes - Final  
Community Event and Neighborhood  
Grant Distribution Subcommittee  
Wednesday, August 6, 2025  
2:00 PM  
Online and Redwood Conference Room,  
City Hall, 456 W. Olive Ave., Sunnyvale,  
CA 94086  
CALL TO ORDER  
Member Srinivasan called the meeting to order at 2:03 p.m.  
ROLL CALL  
Present: 3 - Member Alysa Cisneros, Member Murali Srinivasan,  
Member Linda Sell  
ORAL COMMUNICATIONS  
None.  
CONSENT CALENDAR  
Valerie S., a member of the public attending in person, expressed her appreciation  
to the staff and subcommittee members for their efforts on the changes to the  
Community Event and Neighborhood Grant Program materials and conveyed  
gratitude for the upcoming budget that supports the community initiatives.  
Member Sell moved and Member Cisneros seconded the motion to Approve the  
Community Event and Neighborhood Grant Program Subcommittee Meeting  
Minutes of December 6, 2024 as submitted.  
The motion carried by the following vote:  
Yes: 3 - Member Cisneros  
Member Srinivasan  
Member Sell  
No: 0  
1
25-0589  
Approve the Community Event and Neighborhood Grant  
Distribution Subcommittee Meeting Minutes of December 6,  
2024  
Approve the Community Event and Neighborhood Grant Distribution Subcommittee  
Meeting Minutes of December 6, 2024, as submitted.  
PUBLIC HEARING/GENERAL BUSINESS  
2
25-0590  
Selection of Chair  
Nominations were opened for Chair. Member Cisneros nominated Member Sell. No  
further nominations were presented.  
Vote on nomination for Member Sell for Chair:  
Yes: 3 - Member Cisneros  
Member Srinivasan  
Member Sell  
No: 0  
3
25-0591  
Review and Approve the Community Events and  
Neighborhood Grant Program Materials for Calendar Year  
2026 and Authorize Staff to Initiate the Application Process  
Youth and Family Resources Manager Angela Chan provided a presentation on the  
Community Events and Neighborhood Grant Program. The presentation covered  
funding for calendar year 2025, a three-year recap, the proposed 2026 program  
and application timeline, funding caps, tiered funding levels, and next steps.  
The members inquired about whether applicants are limited to applying once per  
year or may apply during both the fall and spring cycles. Staff clarified that under  
the Neighborhood Grant Program, each neighborhood association has a maximum  
allocation limit. Under the Community Event Grant Program, applicants not  
approved in one cycle may reapply in the next cycle. Applicants may also submit  
requests for different events in the fall and spring cycles, provided each application  
is for a separate event.  
The members requested clarification on the maximum number of block party  
applications allowed per tier. Staff explained that in registered neighborhood  
associations, as the number of households increase, the allowable number of block  
party applications and related funding also increase in line with the program’s tiered  
structure.  
The members asked about the guideline language regarding special event permits,  
noting it states a permit is required for “large” events without specifying a number,  
such as over 500 attendees. Staff explained that one reference relates to eligibility  
for funding, while the other outlines conditions that can trigger a special event  
permit. Permit requirements are based on various factors—not solely  
attendance—such as whether food or alcohol will be served.  
The members discussed options for neighborhoods without a registered  
neighborhood association. Staff recommended they consider registering with the  
City or explore whether a nearby registered neighborhood association could  
expand its boundaries to include them.  
The members inquired about outreach to inform residents of the benefits of  
registering as a neighborhood association. Staff reported that outreach efforts are  
ongoing, and that existing association members are encouraged to mentor groups  
interested in registering.  
The members requested clarification on the requirement that community events be  
100% free to attendees. They asked whether fundraising activities, such as selling  
popcorn, would be permitted. Staff explained that sales make it difficult to ensure  
the event remains truly free; however, sponsors may provide goods or services at  
no cost to attendees.  
The members provided guidance on next steps, including continuing to survey  
applicants during the application process to gather feedback—particularly on new  
tiers and funding cycles—adding guideline criteria and hyperlinks to relevant  
resources within applications, and noting that serving food may trigger a special  
event permit requirement.  
Chair Sell opened public comment.  
Valerie S. shared the success of her neighborhood association’s recent block party,  
noting the number of attendees and community participation.  
Chair Sell closed public comment.  
Member Srinivasan moved and Member Cisneros seconded the motion to Approve  
the Community Events and Neighborhood Grant Program Materials for Calendar  
Year 2026 and Authorize Staff to Initiate the Application Process.  
The motion carried by the following vote:  
Yes: 3 - Member Cisneros  
Member Srinivasan  
Member Sell  
No: 0  
INFORMATION ONLY  
Jesus Raygoza, Superintendent of Recreation Services, announced that the  
quarterly Neighborhood Association meeting will be held next week at 7:00 p.m. in  
the Bay Room at City Hall.  
ADJOURNMENT  
Chair Sell adjourned the meeting at 3:28 p.m.