City of Sunnyvale

Meeting Minutes

City Council

Tuesday, July 23, 2024

5:30 PM

Online and Council Chambers, City Hall,

456 W. Olive Ave., Sunnyvale, CA 94086

Special Meeting: Study Session - 5:30 PM | Regular Meeting - 7 PM

5:30 P.M. SPECIAL COUNCIL MEETING (Study Session)

Call to Order

Vice Mayor Srinivasan called the meeting to order at 5:30 p.m.

Roll Call

Present: 6 -

Mayor Larry Klein

Vice Mayor Murali Srinivasan

Councilmember Russ Melton

Councilmember Omar Din

Councilmember Richard Mehlinger

Councilmember Linda Sell

Absent: 1 - Councilmember Alysa Cisneros

Councilmember Cisneros' absence is excused.

Study Session

24-0010

Las Palmas Tennis Center Needs Assessment

Senior Engineer Marlon Quiambao provided the staff report and presentation.

Public Hearing opened at 6:25 p.m.

Dana Gill, Founder & CEO, Lifetime Activities, welcomed the conversation regarding

Lifetime Activities and offered to answer any additional questions from Council.

Ralph Kenton, President, Sunnyvale Tennis Club, voiced their support for Option C

(Replace & Grow) with the additional modification that all the buildings be combined

into one large facility.

Mike Serrone communicated their thoughts on the prospect of raising fees and how

that may deter Sunnyvale residents.

Stephen Meier voice their support for Option C.

Pam Anderson shared their support for improving the tennis facilities at Las Palmas

and other public parks.

Public Hearing closed at 6:59 p.m.

Adjourn Special Meeting

Vice Mayor Srinivasan adjourned the meeting at 7:01 p.m.

7 P.M. COUNCIL MEETING

CALL TO ORDER

Mayor Klein called the meeting to order at 7:12 p.m.

SALUTE TO THE FLAG

Mayor Klein led the salute to the United States flag.

ROLL CALL

Present: 6 -

Mayor Larry Klein

Vice Mayor Murali Srinivasan

Councilmember Russ Melton

Councilmember Omar Din

Councilmember Richard Mehlinger

Councilmember Linda Sell

Absent: 1 - Councilmember Alysa Cisneros

Councilmember Cisneros' absence is excused.

CLOSED SESSION REPORT

Vice Mayor Srinivasan reported that Council met in Closed Session on July 9, 2024

pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE

APPOINTMENT Title: City Manager; nothing to report.

Vice Mayor Srinivasan reported that Council met in Closed Session on July 18,

2024 pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE

APPOINTMENT Title: City Manager; nothing to report.

Vice Mayor Srinivasan reported that Council met in Closed Session on July 19,

2024 pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE

APPOINTMENT Title: City Manager; nothing to report.

SPECIAL ORDER OF THE DAY

24-0340

Park and Recreation Month

Mayor Klein spoke in honor of Park and Recreation Month.

Library and Recreation Services Director Michelle Perera spoke in recognition of

Park and Recreation Month.

ORAL COMMUNICATIONS

Councilmember Sell announced the candidate nomination period for the election of

City Councilmembers for Districts 2, 4 and 6 along the office Mayor.

Winnie Lam provided a presentation on the need to improve traffic safety at

Sunnyvale Avenue and California Avenue.

Catherine Liu shared their experience being hit by a motor vehicle as a pedestrian

and stressed the need for improved safety.

Chuck Fraleigh voiced their concerns with the progress of village centers at the

Dwayne and Lakewood village center sites.

Agnes Veith communicated their concerns with how village center projects are

progressing in Sunnyvale.

Peggy Shen Brewster voiced their concerns with the inequities that North

Sunnyvale faces compared to the rest of Sunnyvale and with the progress of village

center projects.

Alex Kost, Livable Sunnyvale, shared their concerns with how village center plans

are being implemented and the loss of retail businesses.

Cortney Jansen provided comments and concerns with how village centers are

being developed.

Rita Welsh shared their concerns with how the village centers are progressing and

the need for urban centers.

Gail Rubino voiced their disappointment with how the village centers have been

implemented and how the use of objective standards may assist.

Shilpa B. communicated their concerns with vendors doing business in front of

shopping centers.

Jim village shared their concerns with how village centers projects are progressing

in Sunnyvale.

CONSENT CALENDAR

Public Comment opened at 7:52 p.m.

No speakers.

Public Comment closed at 7:52 p.m.

MOTION: Vice Mayor Srinivasan moved and Councilmember Melton seconded the

motion to approve agenda items 1.A through 1.K.

The motion carried with the following vote:

Yes: 6 -

Mayor Klein

Vice Mayor Srinivasan

Councilmember Melton

Councilmember Din

Councilmember Mehlinger

Councilmember Sell

No: 0

Absent: 1 - Councilmember Cisneros

1.A

Approve the City Council Meeting Minutes of June 4, 2024 as submitted.

24-0360

Approve City Council Meeting Minutes of June 4, 2024

1.B

Approve the City Council Meeting Minutes of June 18, 2024 as submitted.

24-0715

Approve City Council Meeting Minutes of June 18, 2024

1.C

Approve the City Council Meeting Minutes of June 25, 2024 as submitted.

24-0040

Approve City Council Meeting Minutes of June 25, 2024

1.D

24-0043

Approve City Council Meeting Minutes of July 9, 2024 (Closed

Session)

Approve the City Council Meeting Minutes of July 9, 2024 as submitted.

1.E

24-0442

Approve the List(s) of Claims and Bills Approved for Payment

by the City Manager

Approve the list(s) of claims and bills.

1.F

24-0692

Award Three Contracts for Public Safety Computer Aided

Dispatch (CAD) System Upgrades: (1) to Intergraph

Corporation through its Hexagon Safety, Infrastructure &

Geospatial Division (“Hexagon”) for HxGN On Call Dispatch

Computer Aided Dispatch System (CAD), (2) to AgreeYa for

CAD Implementation Project Management services; and (3) to

Environmental System Research Institute, Inc. (ESRI) to

Upgrade Geographic Information Systems (GIS) (F24-081)

Take the following actions:

- Award a ten-year contract in substantially the same form as Attachment 1 to the

report with a not-to-exceed amount of $5,494,766 (Implementation - $2,994,381 and

8-Year System Maintenance and Support services - $2,500,385) to Intergraph

Corporation through its Hexagon Safety, Infrastructure & Geospatial division

(“Hexagon”) of Madison, AL for the implementation services, licensing, maintenance

and support of the On-Call Dispatch CAD System for public safety dispatch

services. The contract consists of implementation services in the amount of

$2,894,603 which will be paid and performed over a 2-year period and the nine-year

CAD licensing and maintenance and support agreement in the amount of

$2,500,385;

- Approve a 15% contingency for implementation services in an amount of

$449,157;

- Delegate the authority to the City Manager to renew the licensing agreement and

maintenance and support for CAD for four (4) additional one-year periods within

budgeted amounts, provided pricing and services remain acceptable;

- Award a 3-year contract in substantially the same form as Attachment 2 to the

report with a not-to-exceed amount of $681,876 to AgreeYa of Folsom, CA for

Project Management services for the implementation of CAD;

- Approve a 10% contingency for project management services for CAD in an

amount of $68,188;

- Award a 3-year purchase order in the amount of $291,657.50 to Environmental

System Research Institute, Inc. (ESRI) of Redlands, CA to upgrade to a Small

Government Enterprise annual subscription for Geographic Information Systems

(GIS) required to support the replacement CAD system; and

- Authorize the City Manager to execute the contracts when all necessary conditions

have been met.

1.G

24-0751

Award of Contract to YEI Engineers, Inc. in the Amount of

$489,474 for Design and Construction Support Services for

Emergency Generator & Electrical Upgrade at Four Fire

Stations and Approval of Budget Modification No. 2 in the

Amount of $60,000 (F24-056)

Take the following actions:

- Award a Consultant Services Agreement in an amount not-to-exceed $489,474 in

substantially the same form as Attachment 1 to the report, to YEI Engineers, Inc. of

Oakland, CA;

- Approve a 10% contingency in the amount of $48,947;

- Authorize the City Manager to execute the contract when all necessary conditions

have been met; and

- Approve Budget Modification No. 2 in the amount of $60,000.

1.H

24-0777

Award of Contract in the Amount of $691,920 to Vellutini

Corporation DBA Royal Electric Company for SMaRT Station

NexGen Electrical Upgrade (PW24-20) and Finding of

California Environmental Quality Act (CEQA) Categorical

Exemption Pursuant to CEQA Guidelines Section 15301(a)

Take the following actions:

- Award a contract in substantially the same form as Attachment 2 to the report in

the amount of $691,920 to Vellutini Corporation DBA Royal Electric Company of

Sacramento, CA;

- Approve a 15% construction contingency in the amount of $103,788;

- Authorize the City Manager to execute the contract when all necessary conditions

have been met; and

- Make a finding of a categorical exemption from the California Environmental

Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a).

1.I

24-0745

Authorize the Issuance of a Purchase Agreement to Univar

Solutions USA, LLC in the Amount of $450,000 for Sodium

Hypochlorite (F24-197)

Take the following actions:

- Authorize the issuance of a purchase agreement to Univar Solutions USA, LLC, in

the not-to-exceed amount of $450,000 for the purchase of sodium hypochlorite; and

- Authorize the City Manager to increase the not-to-exceed amount for this contract,

subject to available budget and if pricing and service remain acceptable to the City.

1.J

24-0733

Adopt a Resolution Authorizing the City to Apply to and

Participate in the State of California’s Prohousing Designation

Program

Adopt a Resolution authorizing the City to apply to and participate in the State of

California’s Prohousing Designation Program.

1.K

24-0643

Approve the Fiscal Year 2024/25 Sustainability Speakers

Series

Approve the Fiscal Year 2024/25 Sustainability Speaker Series topics as proposed

by the Sustainability Commission, with the provision that the implementation of up to

four events will be contingent on speaker availability, staffing resources, and

available budget. Staff collaborated with the Subcommittee during the development

of the proposed Series and generally supports the topics selected.

PUBLIC HEARINGS/GENERAL BUSINESS

24-0281

Approve Recommendation of Public Art for Lakewood Branch

Library

Recreation Services Coordinator Kristin Dance provided the staff report and

presentation.

Public Hearing for the interior location opened at 8:11 p.m.

Cortney Jansen spoke in support in choosing local artists and art that reflects

Sunnyvale.

Lordy Rodriguez shared the artistic vision their art Proposal 5.

Neela Shukla voiced their desire to have art that can evolve or change as time

passes.

Public Hearing for the interior location closed at 8:17 p.m.

MOTION: Councilmember Din moved and Councilmember Melton seconded the

motion to approve Proposal 3 - Rough Edge Collective as the interior location artist.

The motion carried with the following vote:

Yes: 6 -

Mayor Klein

Vice Mayor Srinivasan

Councilmember Melton

Councilmember Din

Councilmember Mehlinger

Councilmember Sell

No: 0

Absent: 1 - Councilmember Cisneros

Public Hearing for the exterior location opened at 8:49 p.m.

Ene Osterass-Constable, WOWHAUS, advocated for their art Proposal 10.

Saori Russel, Ride Art Studio, advocated for their art Proposal 7.

Public Hearing for the exterior location closed at 9:03 p.m.

MOTION: Councilmember Sell moved and Councilmember Mehlinger seconded the

motion to approve Ride Art Studio – Proposal 7 as the exterior location artist.

The motion carried with the following vote:

Yes: 6 -

Mayor Klein

Vice Mayor Srinivasan

Councilmember Melton

Councilmember Din

Councilmember Mehlinger

Councilmember Sell

No: 0

Absent: 1 - Councilmember Cisneros

City Council took a recess at 9:11 p.m. and returned at 9:20 p.m. will all

Councilmembers present.

24-0776

Consider Authorizing City Manager to Negotiate and Execute

an Amended Loan Agreement with MidPen Housing to Extend

the $964,750 HOME Loan for Carroll Inn for 55 Years

Housing Officer Jenny Carloni provided the staff report.

Public Hearing opened at 9:31 p.m.

Jim Davis shared their concerns with the amended loan agreement and the details

of how this agreement came about.

Kyle Attenhofer, Senior Vice President of Asset Management, MidPen Housing,

communicated the MidPen Housing position regarding the amended loan agreement

and of its importance to MidPen.

Public Hearing closed at 10:01 p.m.

MOTION: Councilmember Sell moved and Councilmember Melton seconded the

motion to approve Alternative 1: Authorize the City Manager to negotiate and

execute an Amended Loan Agreement with MidPen extending the remaining

balance of the HOME Loan for Carroll Inn for an additional 55 years and requiring

annual residual receipt payments.

The motion carried with the following vote:

Yes: 6 -

Mayor Klein

Vice Mayor Srinivasan

Councilmember Melton

Councilmember Din

Councilmember Mehlinger

Councilmember Sell

No: 0

Absent: 1 - Councilmember Cisneros

24-0779

Consider Request from Charities Housing for Forgiveness or

Extension of $100,000 Community Development Block Grant

(CDBG) Loan for HomeSafe Santa Clara

Housing Officer Jenny Carloni provided the staff report.

Public Hearing opened at 10:20 p.m.

Andy Lief, Charities Housing, advocated for Charities Housing request for a

forgiveness or extension of the CDBG loan.

Public Hearing closed at 10:36 p.m.

MOTION: Councilmember Melton moved and Mayor Klein seconded the motion to

approve Alternative 3: Do not approve the CDBG loan forgiveness or extension

request from Charities for HomeSafe Santa Clara, and require the loan be due and

payable upon HomeSafe demolition in accordance with the Loan Agreement.

The motion carried with the following vote:

Yes: 6 -

Mayor Klein

Vice Mayor Srinivasan

Councilmember Melton

Councilmember Din

Councilmember Mehlinger

Councilmember Sell

No: 0

Absent: 1 - Councilmember Cisneros

COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL

COMMITTEE ASSIGNMENTS

Vice Mayor Srinivasan reported on a National League of Cities AI committee

meeting at Google.

NON-AGENDA ITEMS & COMMENTS

-Council

Councilmember Mehlinger proposed a study issue to explore an improved street

sweeping pilot program. Mayor Klein and Councilmembers Melton and Din

co-sponsored the study issue.

Councilmember Mehlinger proposed a study issue to examine creating a Japanese

American incarceration memorial. Mayor Klein and Councilmembers Din and Sell

co-sponsored the study issue.

Councilmember Melton provided comments on the passing of Agenda Item 1.F for

Public Safety Computer Aided Dispatch (CAD) System Upgrades.

Councilmember Mehlinger spoke to the public comments regarding traffic safety

concerns and inquired if staff can provide information on the frequency of traffic

incidents.

Mayor Klein proposed a study issue to evaluate the addition of paramedic services

to supplement the County provided services for Sunnyvale residents and

businesses. Vice Mayor Srinivasan and Councilmembers Melton, Din, Mehlinger

and Sell co-sponsored the study issue.

Mayor Klein spoke to the successful July 4th drone show at Baylands Park.

-City Manager

Interim City Manager Tim Kirby announced the rescheduling of the Safe Parking