City of Sunnyvale  
Meeting Minutes  
City Council  
Tuesday, December 10, 2024  
4:00 PM  
Online and Council Chambers, City Hall,  
456 W. Olive Ave., Sunnyvale, CA 94086  
Special Meeting: Closed Session - 4 PM | Special Meeting: Study Session - 6 PM |  
Regular Meeting - 7 PM | Joint Meeting of City Council and Sunnyvale Financing  
Authority - 7 PM  
Public Participation and Access  
4 P.M. SPECIAL COUNCIL MEETING (Closed Session)  
Call to Order  
Vice Mayor Srinivasan called the meeting to order at 4:00 p.m.  
Roll Call  
Present: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
Public Comment  
Public Comment opened at 4:02 p.m.  
No speakers.  
Public Comment closed at 4:02 p.m.  
Convene to Closed Session  
Council convened to Closed Session in the Council Conference Room at 4:02 p.m.  
A
CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED  
LITIGATION Pursuant to Government Code Section 54954.5:  
Significant Exposure to Litigation Under Government Code  
Section 54956.9(d)(2): Receipt of a written communication  
from a potential plaintiff threatening litigation related to a  
proposed project at 1250 Oakmead Parkway  
B
Closed Session Held Pursuant to California Government Code  
Section 54957.6:  
CONFERENCE WITH LABOR NEGOTIATORS  
Agency Designated Representatives: Tina Murphy, Director of  
Human Resources  
Employee Organization: Public Safety Officers Association  
(PSOA)  
Adjourn Special Meeting  
Vice Mayor Srinivasan adjourned the meeting at 5:46 p.m.  
6 P.M. SPECIAL COUNCIL MEETING (Study Session)  
Call to Order  
Vice Mayor Srinivasan called the meeting to order at 6:00 p.m.  
Roll Call  
Present: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
Study Session  
C
Council Update/Feedback on Customer Relationship  
Management (CRM) Requirements and Community Outreach  
Chief Information Officer Kathleen Boutté Foster-Gee and David Ledbetter,  
Engagement Manager, Berry Dunn; Evan Agnello, Project Manager, Berry Dunn;  
Maddi Powers Spencer, Engagement Specialist, Berry Dunn, provided the staff  
report and presentation.  
Public Comment opened at 6:50 p.m.  
No speakers.  
Public Comment closed at 6:50 p.m.  
Adjourn Special Meeting  
Vice Mayor Srinivasan adjourned the meeting at 6:58 p.m.  
7 P.M. COUNCIL MEETING  
CALL TO ORDER  
Mayor Klein called the meeting to order at 7:00 p.m.  
SALUTE TO THE FLAG  
Mayor Klein led the salute to the United States flag.  
ROLL CALL  
Present: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
CLOSED SESSION REPORT  
Vice Mayor Srinivasan reported that Council met in CONFERENCE WITH LEGAL  
COUNSEL ANTICIPATED LITIGATION Pursuant to Government Code Section  
54954.5: Significant Exposure to Litigation Under Government Code Section  
54956.9(d)(2): Receipt of a written communication from a potential plaintiff  
threatening litigation related to a proposed project at 1250 Oakmead Parkway;  
nothing to report.  
Vice Mayor Srinivasan reported that Council met in Closed Session Held Pursuant  
to California Government Code Section 54957.6: CONFERENCE WITH LABOR  
NEGOTIATORS Agency Designated Representatives: Tina Murphy, Director of  
Human Resources Employee Organization: Public Safety Officers Association  
(PSOA); nothing to report.  
SPECIAL ORDER OF THE DAY  
D
Ceremonial Oath of Office for Charter Review Committee  
Members  
City Clerk David Carnahan administered the Oath of Office to appointed Charter  
Review Committee Members.  
ORAL COMMUNICATIONS  
Jason Feinsmith Tasman spoke to their concerns with closing the bike lanes on  
Tasman Road and the removal of trees.  
Elena Feinsmith shared their concerns with closing the bike lanes on Tasman Road  
and the removal of trees.  
Uday provided a presentation of their concerns with the proposed housing  
development on Charles Street.  
Siva H. continued the presentation.  
Steve voiced their concerns with the proposed housing development on Charles  
Street and the need for traffic calming.  
CONSENT CALENDAR  
Public Comment opened at 7:26 p.m.  
Jaria Jung requested agenda item 1.Q be pulled from the Consent Calendar  
Member of the public requested agenda item 1.S be pulled from the Consent  
Calendar (incorrectly interpreted as agenda item 1.F by staff).  
Public Comment closed at 7:27 p.m.  
MOTION: Vice Mayor Srinivasan moved and Councilmember Melton seconded the  
motion to approve agenda items 1.A through 1.E, 1.G through 1.P, 1.R and 1.S.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
MOTION TO RECONSIDER: Councilmember Mehlinger moved and Councilmember  
Din seconded the motion to reconsider agenda item 1.S.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
1.A  
Approve the City Council Meeting Minutes of November 12, 2024 as submitted.  
Approve City Council Meeting Minutes of November 12, 2024  
1.B  
Approve City Council Meeting Minutes of November 13, 2024  
(Charter Review Committee Interviews)  
Approve the City Council Meeting Minutes of November 13, 2024 as submitted.  
1.C  
Approve the List(s) of Claims and Bills Approved for Payment  
by the City Manager  
Approve the list(s) of claims and bills.  
1.D  
Approval of Side Letter Agreement between the City of  
Sunnyvale and the Sunnyvale Public Safety Officers  
Association (PSOA)  
Approve the Side Letter Agreement between the City of Sunnyvale and Public  
Safety Officers’ Association (PSOA) amending the PSOA Memorandum of  
Understanding Retitling Education Premium to Master Police Officer Special  
Assignment Pay.  
1.E  
Adopt a Resolution Amending the City's Salary Resolution and  
Schedule of Pay to (1) Update Pay Rates for  
Casual/Temporary Classifications to Reflect the January 1,  
2025 Sunnyvale Minimum Wage of $19.00 per hour, (2)  
Increase the Councilmember and Mayor Stipend Amounts  
Pursuant to City Charter Section 605, and (3) Move the 3.5%  
Lead Worker/Supervisor Premium Pay for Attorneys into Base  
Salary  
Adopt a Resolution Amending the City's Salary Resolution and Schedule of Pay to  
(1) Update Pay Rates for Casual/Temporary Classifications to Reflect the January  
1, 2025 Sunnyvale Minimum Wage of $19.00 per hour, (2) Increase the  
Councilmember and Mayor Stipend Amounts Pursuant to City Charter Section 605,  
and (3) Move the 3.5% Lead Worker/Supervisor Premium Pay for Attorneys into  
Base Salary.  
1.F  
Receive and File the FY 2023/24 Annual Status Report on  
Receipt and Use of Development Impact Fees and Adopt a  
Resolution Approving Findings Regarding Unspent Impact  
Fees and Find that the Action is Exempt from the California  
Environmental Quality Act (CEQA) Pursuant to Section  
15378(b)(4) of the CEQA Guidelines  
Public Hearing opened at 7:29 p.m.  
No speakers.  
Public Hearing closed at 7:29 p.m.  
MOTION: Councilmember Din moved and Councilmember Mehlinger seconded the  
motion to receive and file the FY 2023/24 Annual Status Report on receipt and use  
of development impact fees and adopt a Resolution making findings regarding  
unspent impact fees as required by the Mitigation Fee Act (California Government  
Code Section 66000 et seq.) and find that the action is exempt from the California  
Environmental Quality Act (CEQA) pursuant to Section 15378(b)(4) of the CEQA  
Guidelines.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
1.G  
Receive and File the City of Sunnyvale Investment Report -  
Third Quarter 2024  
Receive and file the City of Sunnyvale Investment Report - Third Quarter 2024.  
1.H  
Authorize the Issuance of a One (1) Year Blanket Purchase  
Agreement to Stommel, Inc., dba Lehr, in the Amount of  
$440,000 for Accessory Removal and Installation Services for  
the City’s Patrol and Fire Vehicles (F25-113)  
Take the following actions:  
- Authorize the issuance of a purchase agreement to Stommel, Inc., dba Lehr, in the  
amount of $440,000 for removal and installation services of accessories on the  
city’s patrol and fire vehicles;  
- Authorize the City Manager to execute the Blanket Purchase Agreement when all  
necessary conditions have been met; and  
- Authorize the City Manager to increase the amount of the agreement if pricing  
remains acceptable to the City.  
1.I  
Authorize an Extension of a Banking Services Agreement with  
US Bank  
Take the following actions:  
- Authorize the City Manager to extend the existing contract with Union Bank by  
three years, from January 1, 2025, through December 31, 2027; and  
- Authorize the City Manager to renew the contract for up to two additional years if  
service and fees remain favorable to the City.  
1.J  
Authorize the Issuance of a Purchase Order to Precision  
Concrete Cutting in the Amount of $385,000 for Sidewalk  
Assessment and Concrete Grinding Services (F25-124)  
Take the following actions:  
- Authorize the issuance of a purchase order to Precision Concrete Cutting in an  
amount of $385,000 for sidewalk assessment and concrete grinding services;  
- Authorize the City Manager to execute the purchase order when all necessary  
conditions have been met; and  
- Authorize the City Manager to increase the purchase order subject to available  
budget and if pricing and service remain acceptable to the City.  
1.K  
Authorize the Issuance of a Purchase Agreement to Valley Oil  
Company in the Amount of $875,000 for Unleaded and Diesel  
Fuel (F25-139)  
Take the following actions:  
- Authorize the issuance of a purchase agreement to Valley Oil Company in an  
amount of $875,000 for unleaded and diesel fuel;  
- Authorize the City Manager to execute the purchase agreement when all  
necessary conditions have been met; and  
- Authorize the City Manager to increase the purchase agreement amount as  
needed for gasoline purchases through January 2026, subject to available budget  
and if pricing and service remain acceptable to the City.  
1.L  
Authorize the Issuance of a Five-Year Purchase Agreement in  
the Amount of $542,747.49 to Axon Enterprise, Inc., for In-car  
Hardware, Software, Delivery, and Installation of Upgraded  
Mobile Automated License Plate Recognition System from  
Axon Fleet 2 to Fleet 3 for the Department of Public Safety  
(F25-091)  
Take the following actions:  
- Approve the Issuance of a five-year Purchase Agreement in substantially the same  
form as Attachment 2 to the report and in an amount of $542,747.49 to Axon  
Enterprise, Inc.; and  
- Authorize the City Manager to execute the Purchase Agreement when all  
necessary conditions have been met.  
1.M  
Amend an Existing Contract with Keenan & Associates for  
Workers’ Compensation Claims Administration Services to  
Extend the Term by ix Months and Increase the  
Not-To-Exceed Contract Amount to $2,959,634.28 (F25-112)  
Authorize the City Manager to reinstate the existing contract with Keenan &  
Associates, and execute a Fifth Amendment, in substantially the same form as  
Attachment 1 to the report, extending the contract term by six months and increasing  
the not-to-exceed amount by $243,028.28 for new total not-to-exceed contract  
amount of $2,959,634.28.  
1.N  
Award of Contract to Brodart Co. in the Amount of $420,000 for  
Library Print Materials and Shelf-Ready Services (F24-086)  
Take the following actions:  
- Award a contract to Brodart Co. of Williamsport, PA in the amount of $420,000.00,  
for the Opening Day Collection (ODC) at Lakewood Branch Library and Learning  
Center;  
- Authorize the City Manager to execute the contract when all the necessary  
conditions have been met; and  
- Authorize the City Manager to modify and renew the contract for up to five  
additional one-year periods, not-to-exceed budgeted amounts, for ongoing  
collection development services.  
1.O  
Approve Updates to Council Policy 7.2.19 (Boards and  
Commissions) to Allow Board/Commission Members to  
Respond to Requests to Meet with Members of the Public  
Approve updates to Council Policy 7.2.19 (Boards and Commissions) to allow  
Board/Commission Members to respond to requests to meet with members of the  
public received by the respective Board/Commission AnswerPoint.  
1.P  
Adopt a Resolution Authorizing the Application for and Receipt  
of Prohousing Incentive Program Funds  
Adopt a Resolution Authorizing the Application for and Receipt of Prohousing  
Incentive Program Funds.  
1.Q  
Adopt a Resolution of the City Council of the City of Sunnyvale  
Declaring Support for Efforts to Provide Universal Child Care  
Public Hearing opened at 7:34 p.m.  
Jaria Jaug, Associate Director of Care Policy, Working Partnerships USA, spoke in  
support of the resolution supporting universal childcare.  
Public Hearing closed at 7:36 p.m.  
MOTION: Vice Mayor Srinivasan moved and Councilmember Din seconded the  
motion to adopt a Resolution Declaring Support of Efforts to Provide Universal  
Child Care.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
1.R  
Adopt a Resolution to Update the Citywide Records Retention  
and Destruction Schedule  
Adopt a Resolution to update the Citywide Records Retention and Destruction  
Schedule.  
1.S  
Certification of the November 5, 2024 Election Results for  
Ballot Measure E (Sunnyvale Main Library Measure) and  
Ballot Measure F (Charter Amendments)  
Public Hearing opened at 7:33 p.m.  
Member of the public provided comments on Ballot Measure F regarding Charter  
Amendments.  
Public Hearing closed at 7:33 p.m.  
MOTION: Councilmember Din moved and Councilmember Melton seconded the  
motion to adopt a Resolution Declaring the Canvas of Returns for the Consolidated  
Regular Municipal Election held November 5, 2024.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
Study Session  
2
Discussion of Upcoming Selection of Vice Mayor  
City Clerk David Carnahan provided the staff report.  
Councilmember Sell expressed interest in becoming the Vice Mayor for 2025.  
Public Comment opened at 7:41 p.m.  
Stephen Meier shared their support for Councilmember Sell as being selected as  
Vice Mayor.  
Public Comment closed at 7:42 p.m.  
PUBLIC HEARINGS/GENERAL BUSINESS  
City Council took a recess at 7:43 p.m. and returned at 7:49 p.m. with all City  
Councilmembers present.  
3
Amend Street Outreach and Essential Homeless Services  
Contract to add an Inclement Weather Hotel Pilot Program  
(Study Issue OCM 22-02: Investigate Potential Locations,  
Funding, and Outreach for Overnight Warming Centers in the  
City of Sunnyvale During Inclement Weather) and Approve  
Budget Modification No. 11 in the Amount of $73,185  
Homeless Services Manager Amanda Sztoltz provided the staff report and  
presentation.  
Public Hearing opened at 8:19 p.m.  
Chuck Fraleigh spoke in support for the Inclement Weather Hotel Pilot Program.  
Yuriana Valencia, Community Leader, Sunnyvale Community Services, shared their  
support for the Inclement Weather Hotel Pilot Program.  
Claudia Camacho, Community Leader, Sunnyvale Community Services, voiced their  
support for the Inclement Weather Hotel Pilot Program.  
Julian Medina, Community Leader, Sunnyvale Community Services, communicated  
their support for Inclement Weather Hotel Pilot Program.  
Felix Zhu, Community Leader, Sunnyvale Community Services, spoke in support for  
the Inclement Weather Hotel Pilot Program.  
Pedro Valencia, Community Leader, Sunnyvale Community Services, shared their  
support for the Inclement Weather Hotel Pilot Program.  
Ade Moreno, Community Leader, Sunnyvale Community Services, voiced their  
support for the Inclement Weather Hotel Pilot Program.  
Mahia Rodriguez communicated their support for the Inclement Weather Hotel Pilot  
Program.  
Mike Serrone, Livable Sunnyvale, spoke in support for the Inclement Weather Hotel  
Pilot Program.  
Jennifer Smith shared their support for the Inclement Weather Hotel Pilot Program.  
Nicholas Zume voiced their support for the Inclement Weather Hotel Pilot Program.  
Jerry communicated their support for the Inclement Weather Hotel Pilot Program.  
Rose Gregorio spoke in support for the Inclement Weather Hotel Pilot Program.  
Shaunn shared their support for the Inclement Weather Hotel Pilot Program.  
Marie Bernard, Director, Sunnyvale Community Services, voiced their support for  
the Inclement Weather Hotel Pilot Program.  
Liz Steward communicated their support for the Inclement Weather Hotel Pilot  
Program.  
Rita Welsh, Livable Sunnyvale, spoke in support for the Inclement Weather Hotel  
Pilot Program.  
Public Hearing closed at 8:58 p.m.  
MOTION: Councilmember Cisneros moved and Councilmember Sell seconded the  
motion to approve Alternative 1: Approve an Inclement Weather Hotel Pilot Program  
and related amendment to the WeHOPE contract; Approve Budget Modification No.  
11 in the amount of $73,185; and authorize the City Manager to approve up to two  
additional years if the pilot is successful and funding is available.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
City Council took a recess at 9:19 p.m. and returned at 9:25 p.m. with all  
Councilmembers present.  
4
Approve a Conceptual Design for the Fire Station 2 - New  
Construction Project and Find the Action is Exempt from the  
California Environmental Quality Act (CEQA) Pursuant to  
CEQA Guidelines section 15262  
Senior Engineer Marlon Quiambao provided the staff report and presentation.  
Public Hearing opened at 10:13 p.m.  
Steve Scandalis inquired about incorporating a microgrid into the construction  
design.  
Public Hearing closed at 10:14 p.m.  
MOTION: Councilmember Melton moved and Councilmember Mehlinger seconded  
the motion to approve Alternative 1: Approve the Recommended Conceptual Design  
for the Fire Station 2 - New Construction Project as shown on Attachment 3 of the  
report and authorize staff to proceed with detailed design and preparation of bid  
documents.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
ADJOURNMENT TO JOINT MEETING WITH THE SUNNYVALE FINANCING AUTHORITY  
7 P.M. (OR SOON THEREAFTER) JOINT MEETING OF CITY COUNCIL AND SUNNYVALE  
FINANCING AUTHORITY  
Call to Order  
Authority Chair/Mayor Klein called the joint meeting of the City Council and  
Sunnyvale Financing Authority Meeting to order at 10:20 p.m.  
Roll Call  
Present: 7 - Authority Chair/Mayor Kleinꢀ  
Authority Vice Chair/Vice Mayor Srinivasanꢀ  
Authority Member/Councilmember Meltonꢀ  
Authority Member/Councilmember Cisneros  
Authority Member/Councilmember Din  
Authority Member/Councilmember Mehlingerꢀ  
Authority Member/Councilmember Sell  
Oral Communications  
None.  
Consent Calendar  
Public Comment opened at 10:23 p.m.  
No speakers.  
Public Comment closed at 10:23 p.m.  
MOTION: Authority Member Mehlinger moved and Authority Member Sell seconded  
the motion to approve agenda item 5.A.  
The motion carried with the following vote:  
Yes: 7 - Authority Chair Klein  
Authority Vice Chair Srinivasan  
Authority Member Melton  
Authority Member Cisneros  
Authority Member Din  
Authority Member Mehlinger  
Authority Member Sell  
No: 0  
5.A  
Approve Sunnyvale Financing Authority Meeting Minutes of  
June 18, 2024  
Approve the Sunnyvale Financing Authority Meeting Minutes of June 18, 2024 as  
submitted.  
PUBLIC HEARINGS/GENERAL BUSINESS  
6
Receive and File the FY 2023/24 Budgetary Year-End  
Financial Report, Annual Comprehensive Financial Report  
(ACFR), the Sunnyvale Financing Authority Financial Report,  
Agreed Upon Procedure Reports, and the Report to the City  
Council Issued by the Independent Auditors, and Approve  
Budget Modification No. 12  
Interim Finance Director Dennis Jaw and Grace Zheng, Partner, Maze and  
Associates, provided the staff report and presentation.  
Public Hearing opened at 10:58 p.m.  
No speakers.  
Public Hearing closed at 10:58 p.m.  
City Council  
MOTION: Councilmember Melton moved and Councilmember Sell seconded the  
motion to approve Alternative 1. Receive and File the FY 2023/24 Budgetary  
Year-End Financial Report, Annual Comprehensive Financial Report (ACFR), the  
Sunnyvale Financing Authority Financial Report, Agreed Upon Procedure Reports,  
and the Report to the City Council Issued by the Independent Auditors, and Approve  
Budget Modification No. 12 in the Amount of $6,525,613.  
The motion carried with the following vote:  
Yes: 7 - Mayor Klein  
Vice Mayor Srinivasan  
Councilmember Melton  
Councilmember Cisneros  
Councilmember Din  
Councilmember Mehlinger  
Councilmember Sell  
No: 0  
Sunnyvale Financing Authority  
MOTION: Authority Member Melton moved and Authority Vice Chair Srinivasan  
seconded the motion to approve Alternative 3. Receive and File the FY 2022/23  
Sunnyvale Financing Authority Financial Report.  
The motion carried with the following vote:  
Yes: 7 - Authority Chair Klein  
Authority Vice Chair Srinivasan  
Authority Member Melton  
Authority Member Cisneros  
Authority Member Din  
Authority Member Mehlinger  
Authority Member Sell  
No: 0  
ADJOURN JOINT CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY MEETING  
Authority Chair/Mayor Klein adjourned the meeting at 11:07 p.m.  
RECONVENE TO CITY COUNCIL MEETING  
Mayor Klein reconvened the City Council meeting at 11:07 p.m.  
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL  
COMMITTEE ASSIGNMENTS  
None.  
NON-AGENDA ITEMS & COMMENTS  
-Council  
Councilmember Mehlinger sponsored a study issue to study expanding the role of  
the Heritage Preservation Commission. Mayor Klein, Vice Mayor Srinivasan, and  
Councilmembers Melton, Cisneros, Din and Sell co-sponsored the study issue.  
Mayor Klein shared their appreciation to Councilmembers and City Staff for a  
productive year.  
-City Manager  
City Manager Tim Kirby shared their appreciation to Councilmembers and City Staff  
for a productive year.  
INFORMATION ONLY REPORTS/ITEMS  
Tentative Council Meeting Agenda Calendar  
Board/Commission Meeting Minutes  
Information/Action Items  
Update on Approaches to Replace the Reach Code Gas Ban  
and Meet the Climate Action Playbook Gameplan 2028, Move  
2.N (Information Only)  
Board/Commission Resignation (Information Only)  
ADJOURNMENT  
Mayor Klein adjourned the meeting at 11:16 p.m.