City of Sunnyvale  
Meeting Minutes  
Council Subcommittee on Boards and  
Commissions  
Thursday, October 7, 2021  
1:00 PM  
Telepresence Meeting: City Web Stream  
Special Meeting - 1 PM  
CALL TO ORDER  
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted  
telephonically; pursuant to state law, the City Council is scheduled to make the  
necessary findings on October 26, 2021.  
Chair Klein called the meeting to order at 1:02 p.m. via teleconference.  
ROLL CALL  
Present: 3 -  
Chair Larry Klein  
Member Glenn Hendricks  
Member Gustav Larsson  
Chair Klein and all Subcommittee Members attended via teleconference.  
PUBLIC COMMENT  
Public Comment opened at 1:04 p.m.  
No speakers.  
Public Comment closed at 1:04 p.m.  
CONSENT CALENDAR  
MOTION: Subcommittee Member Hendricks moved and Subcommittee Member  
Larsson seconded the motion to approve agenda item 1.A.  
The motion carried with the following vote:  
Yes: 3 -  
No: 0  
Chair Klein  
Member Hendricks  
Member Larsson  
1.A  
21-0917  
Approve the Council Subcommittee on Board and  
Commissions Meeting Minutes of August 16, 2021  
Approve the Council Subcommittee on Boards and Commissions Meeting Minutes  
of August 16, 2021 as submitted.  
GENERAL BUSINESS  
2
21-0822  
Discussion and Possible Recommendation to the City Council  
Regarding Updates to Council Policy 7.1.7 (Budget Issue  
Process) and Council Policy 7.2.19 (Boards and Commissions)  
Finance Director Tim Kirby and City Clerk David Carnahan provided the staff report.  
The Subcommittee discussed or suggested recommendations regarding Council  
Policies 7.1.7 and 7.2.19.  
Policy 7.1.17:  
- Suggestion to clarify the reference of “public hearing” in the overview section of  
the Budget Proposal Process document. Comment that it is unclear which “public  
hearing” is being referred to that will allow for input on budget proposals.  
- Comments in support of removing the option of “deferring” a budget proposal.  
- Comment that the proposed language requires that a dropped budget proposal be  
sponsored by a majority of Council in order to be considered in the following year’s  
process. Suggestion to remove the requirement of “majority of Council.”  
- Suggestion for staff liaisons to assist board and commission members with  
identifying the appropriate process or mechanism (study issue or budget proposal)  
for a particular idea.  
Public Hearing opened at 1:15 p.m.  
Jim Davis voiced support for providing guidance to board and commission members  
with identifying the appropriate process to use for their idea(s).  
Public Hearing closed at 1:15 p.m.  
Suggestion for Council Policy 7.2.19 to include language that clarifies and identifies  
who has the authority to determine if a particular board or commission may conduct  
virtual, in-person or hybrid meetings.  
MOTION: Subcommittee Member Hendricks moved and Subcommittee Member  
Larsson seconded the motion to direct staff to make corresponding updates to  
Council Policy 7.1.7, Budget Proposal Process and Council Policy 7.2.19; and  
recommend the amended policies to the City Council for approval.  
The motion carried with the following vote:  
Yes: 3 -  
Chair Klein  
Member Hendricks  
Member Larsson  
No: 0  
3
21-0911  
Discussion and Possible Recommendation to the City Council  
Regarding Amendments to the Code of Ethics and Conduct for  
Elected and Appointed Officials  
City Clerk David Carnahan provided the staff report.  
The Subcommittee discussed or suggested recommendations regarding the  
amendments to the Code of Ethics and Conduct for Elected and Appointed Officials:  
- Comment that the amendments capture the direction of the Subcommittee.  
- Comment in support of the suggested alternative language relating to disclosure of  
ex-parte communications.  
Staff mentioned that the current language relating to disclosure of ex-parte  
communications specifies “substantive information” versus the proposed “significant  
information.”  
Subcommittee members commented in support of the proposed language that  
specifies “significant information.”  
Public Hearing opened at 1:28 p.m.  
No speakers.  
Public Hearing closed at 1:28 p.m.  
MOTION: Subcommittee Member Hendricks moved and Subcommittee Member  
Larsson seconded the motion to direct staff to make corresponding updates and  
recommend the amended Code of Ethics and Conduct for Elected and Appointed  
Officials to the City Council for approval.  
The motion carried with the following vote:  
Yes: 3 -  
Chair Klein  
Member Hendricks  
Member Larsson  
No: 0  
ADJOURNMENT  
Chair Klein adjourned the meeting at 1:45 p.m.