REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of Three (3) Purchase Agreements totaling $800,000 to Core and Main Company, Ferguson Enterprises and Underground Republic Water Works for Piping Supplies (F24-013)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Authorize the issuance of a purchase agreement in the amount of $400,000 to Core and Main Company for Piping Supplies;
- Authorize the issuance of a purchase agreement in the amount of $200,000 to Ferguson Enterprises for Piping Supplies;
- Authorize the issuance of a purchase agreement in the amount of $200,000 to Underground Republic Water Works for Piping Supplies; and
- Authorize the City Manager to amend and renew the purchase agreements for up to four (4) additional one-year periods, subject to available budget, if pricing and service remain acceptable to the City.
Report
BASIS FOR RECOMMENDATION
Piping supplies such as valve parts, fittings, and couplings are used regularly by Environmental Services Department staff for both infrastructure maintenance and upgrades. Items that are used on a regular, high-volume basis are stocked at the Central Stores warehouse, while supplies needed for emergencies, special projects, or other repairs are purchased on an as-needed basis. All purchases are coordinated through Central Stores.
An Invitation for Bids (IFB) was advertised on the DemandStar public procurement network on September 20, 2023. Sealed bids were publicly opened on October 18, 2023, with three (3) responsive bids received (See Bid Summary - Attachment 1 to the report).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(2) as an administrative and maintenance activity, specifically the purchase of piping supplies.
FISCAL IMPACT
Budgeted funds are available in operating budgets within the Water and Wastewater Fund...
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