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File #: 17-0136   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 5/23/2017
Title: Award a Contract for Civic Center Master Planning Services to SmithGroupJJR and Approve Budget Modification No. 46 in the Amount of $1,350,000 from the General Fund Capital Improvement Projects Reserve
Attachments: 1. Draft Agreement, 2. Staff Presentation 20170523 (17-0136)
REPORT TO COUNCIL

SUBJECT
Title
Award a Contract for Civic Center Master Planning Services to SmithGroupJJR and Approve Budget Modification No. 46 in the Amount of $1,350,000 from the General Fund Capital Improvement Projects Reserve

Report
BACKGROUND
On October 25, 2016, City Council approved a scope of services for the Civic Center Modernization Project Master Plan (RTC No. 16-0072). The scope outlines specific consulting services needed to complete a long-term Master Plan for the Civic Center and further defined what elements of the project would be implemented as part of the first phase of construction. The scope of work also documented decisions that have already been made by the Council and specific studies that were needed to support decision making during the master planning process.

Council direction has guided the Civic Center project at several decision points since community outreach began in early 2015. A brief summary of decisions made to date include the following:

* A "Range of Project Alternatives" document was adopted at the beginning of the 2015 community outreach process (RTC No. 15-011, Feb. 24, 2016, see Attachment 1 for Range of Project Alternatives). It identified that we would evaluate either replacement or renovation/building addition options for the Main Library, Public Safety Building, City Hall Annex and City Hall buildings. It stated that the Sunnyvale Office Center, South Annex, and Garden Conference Room buildings would be demolished. Renovation of these buildings was not being considered.
* Vision Statement, Success Criteria, and Needs Assessment documents were adopted for the Civic Center Project (RTC No. 15-0776, Sept. 29, 2015).
* Eliminate consideration of the sale or lease of land at the Civic Center as a way to provide funding for the project (RTC No. 15-0445, Dec. 15, 2015).
* Eliminate further consideration of Land Use Prototype G - Courthouse land alternative (RTC No. 15-0445, Dec. 15, 2015).
* Based on the results o...

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