REPORT TO COUNCIL
SUBJECT
Title
Award of a Maintenance and Repair Contract to CEN-PAC Engineering, Inc. for the Removal and Installation of Light Emitting Diode Traffic Signal Modules (F19-119) and Finding of California Environmental Quality Act (CEQA) Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $121,570 to CEN-PAC Engineering, Inc of Oxnard for the Removal and Installation of Light Emitting Diode (LED) Traffic Signal Modules Project. Approval is also requested for a 10% contingency in the amount of $12,157.
EXISTING POLICY
In accordance with Section 2.08.060 of the Sunnyvale Municipal Code, maintenance work anticipated to cost more than $50,000 is conducted through the issuance of an Invitation for Bids (IFB), with a contract awarded to the lowest responsive and responsible bidder.
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and services exceeding $100,000, in any one transaction.
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, for the repair, maintenance or minor alteration of existing public or private structures, facilities or mechanical equipment involving negligible or no expansion of use beyond that which presently exists.
BACKGROUND AND DISCUSSION
This project will replace the red, yellow, green and pedestrian traffic signal light emitting diode (LED) arrays at 31 signalized intersections as they are nearing the end of their useful life. Replacing these outdated arrays with more efficient ones will yield significant cost savings to the City in power consumption, enhanced roadway user's safety and reduction in annual replacement and maintenance costs.
An Invitation for Bids (IFB) was advertised for competitive bidding on the City's DemandStar public procurement network on January 23, 2019, with nine (9) companies reque...
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