REPORT TO COUNCIL
SUBJECT
Title
Award of Contract to JJR Construction Inc. for ADA Curb Retrofit (CDBG) 2021 and Finding of CEQA Categorical Exemption
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Make a finding of categorical exemption from the California Environmental Act (CEQA) pursuant to CEQA Guidelines Section 15301(c);
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $580,328 to JJR Construction Inc.;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve a 20% construction contingency in the amount of $116,066.
Report
BASIS FOR RECOMMENDATION
The construction project (Project No. ST-21-03) was advertised on Demandstar on February 12. Seventeen (17) contractors requested bid documents and sealed bids were opened on March 10, with four (4) responsive bids received. JJR Construction Inc. submitted the lowest responsive and responsible bid in the amount of $580,328 (Attachment 1 - Bid Summary).
This project is funded through a Community Development Block Grant (CDBG). The lowest bid is 15% under the engineer’s estimate, allowing available funding to construct additional curb ramps. Staff is requesting a 20% contingency in the amount of $116,066, which is 10% above the typical construction contingency for the construction of additional curb ramps. This will allow the City to take advantage of favorable bid prices and fully utilize available funding.
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) class 1 because the project involves the operation, repair, maintenance, or minor alteration of existing facilities (sidewalks, gutters, and similar facilities) involving negligible or no expansion of existing or former use.
FISCAL IMPACT
Costs for the contract and contingency total $696,394. Budgeted funds are available in capital projects 832020 - ADA Curb Retrofits (CDBG) (Attachment 3).
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, Sunnyvale Public Library and Department of Public Safety. In addition, the agenda and report are available at the Office of the City Clerk and on the City's website.
Staff
Prepared and Approved by: Tim Kirby, Director, Finance
Approved by: Kent Steffens, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Project 832020 - ADA Curb Retrofits (CDBG)