Legislative Public Meetings

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File #: 21-0396   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 6/8/2021
Title: Authorize the City Manager to Execute an Increase to the Existing Construction Contract Contingency Amount with Robert A. Bothman Construction for Fair Oaks Park Renovation and Enhancement and Magical Bridge Playground, Approve Budget Modification No. 26 in the Amount of $1,044,500 for the Unhoused Program and additional All-Inclusive Playground Grant funding, Authorize the City Manager to Execute Second Amendment to the Occupancy Agreement with the Travel Inn and the Second Amendment to the HomeFirst Services Agreements, Fair Oaks Park Unhoused Program Update, and Evaluation of Wi-Fi Installation
Attachments: 1. AIPG Second Amendment, 2. HomeFirst Agreement, 3. First Amendment to HomeFirst Agreement, 4. Draft Second Amendment to HomeFirst Agreement, 5. Travel Inn Occupancy Agreement, 6. First Amendment to Travel Inn Occupancy Agreement, 7. Draft Second Amendment to Travel Inn Occupancy Agreement, 8. Presentation to Council 060821
REPORT TO COUNCIL

SUBJECT
Title
Authorize the City Manager to Execute an Increase to the Existing Construction Contract Contingency Amount with Robert A. Bothman Construction for Fair Oaks Park Renovation and Enhancement and Magical Bridge Playground, Approve Budget Modification No. 26 in the Amount of $1,044,500 for the Unhoused Program and additional All-Inclusive Playground Grant funding, Authorize the City Manager to Execute Second Amendment to the Occupancy Agreement with the Travel Inn and the Second Amendment to the HomeFirst Services Agreements, Fair Oaks Park Unhoused Program Update, and Evaluation of Wi-Fi Installation

Report
BACKGROUND
The Fair Oaks Park Renovation and Enhancement and Magical Bridge Playground Project was created for the modernization and improvement of portions of Fair Oaks Park. Certain parts of the existing park, such as the park building, were renovated relatively recently, and were not included in improvements. A construction contract for the project was awarded to Robert A. Bothman Construction (Bothman) on September 15, 2020 (RTC No. 20-0651).

The all-inclusive playground portion of the project, designed by the Magical Bridge Foundation, incorporates equipment suitable for all park users, including children with various physical and cognitive abilities and the elderly. To help fund construction of the playground, the City partnered with the Magical Bridge Foundation for fundraising and applied for an All-Inclusive Playground Grant (AIPG) from Santa Clara County. The City was awarded a portion of the funds requested in the grant application and scaled back portions of the playground to better align with the available funding. Sunnyvale Park Dedication Funds make up the remaining funding.

When Bothman began to mobilize their construction equipment, unhoused individuals were in the park within the area intended for renovation. Design changes were made to allow Bothman to proceed with construction of a majority of the project...

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